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For a Better Teaching/Presentation Online: How to Use Academic Archives Provided by the University of Tokyo

(Extracted from “Hyakkiyakozu” in the collection of General Library, The University of Tokyo)

There are academic archives (including images) provided by the University of Tokyo that you can use for your teaching/presentation online.
Search and use items by following the procedure below.

It is a specific instruction for instructors who would like to insert images in their course materials (e.g., slides).

 

1. UTokyo Academic Archives Portal

(1) Archives that you can use without permission

You can search images by the terms of use on the website of “UTokyo Academic Archives Portal.”
Look at the search result page. Check the box “Free Re-use” out of the “Rights” option shown on the right bar, and you can narrow down the results to show the images you can use without permission.

https://da.dl.itc.u-tokyo.ac.jp/portal/en

The website offers numerous images without permission and regardless of the purpose of usage, so you can use them when you deliver online courses or create assignments.
(For more details, please refer to the “Rights” section of each item.)

(2) How to download/save/use images
① Click “Free Re-use” items on the website of UTokyo Academic Archives Portal.

*Items that are labeled “Free Re-Use.”
https://da.dl.itc.u-tokyo.ac.jp/portal/search?facet%5B0%5D=rights_facet%3A29

② Select an image. (Example: “Taiwancho”)

 

③ Click the icon in the lower left of the screen (“Download”).
Choose the size and download the image.

 

④ Right-click the image and click “Save image as…”

 

 

⑤ Save the image in a folder as you like.

⑥ Use the image in your course or any other place.

⑦ You are encouraged to inform the department (i.e., the provider of the image) of how you used the image.

Please make sure to carefully read the terms of use and indicate the department that holds the original materials of the image or inform the department of how you used the image as necessary.

 

2. How to use UTokyo Academic Archives Collection

(1) UTokyo Academic Archives Collection

The University of Tokyo has worked on archiving and publishing its collection of various items online.
Please visit the website of UTokyo Academic Archives Collection.

UTokyo Academic Archives Collection (u-tokyo.ac.jp)

Some of the collections can be searched on the website of “UTokyo Academic Archives Portal” as described in Section 1.
Please make use of the items when preparing for delivering classes of presentations.

(2) How to download/save/use images (Example: “Hyakkiyakozu” in the collection of General Library, The University of Tokyo)

Please also refer to the PDF file “How to save/use images” (in Japanese).

① Choose a website from the Collection. (Example: “Hyakkiyakozu”)

https://iiif.dl.itc.u-tokyo.ac.jp/repo/s/hyakki/page/home

 

 

 

② Click the picture, and the whole image will appear.

 

③ Choose the part of the image you would like to use.

 

④ Click “Download” in the lower left of the screen.

 

⑤ Choose the size and range.

If you are satisfied with the selected part of the image, choose “Current view” and download it.

If you would like to download the whole image, choose “Whole image” (in small size).

The third option is to download the whole image (with a high resolution), so choose it as necessary.

(The following image shows “Current view” (i.e., only the selected part of the image).)

 

⑥ Right-click the image.

 

⑦ Click “Save image as…” and save the image in a folder as you like.

 

⑧ You are encouraged to inform the department (i.e., the provider of the image) of how you used the image.

Please make sure to carefully read the terms of use and indicate the department that holds the original materials of the image or inform the department of how you used the image as necessary.

(As for the collection of General Library, The University of Tokyo, it has “Form for Use of Digital Contents.”

https://www.lib.u-tokyo.ac.jp/en/library/general/digi-contents )

If you have any questions, please make inquiries to the department that holds the original materials of the images.

 

[Note]

The revised Copyright Act (enacted in the spring of 2020) now allows transmitting materials in live courses online and on-demand courses.

However, it does not mean that you can use any materials without any conditions except for the works that the copyright owners allow their use. The following are against the Copyright Act: usage that unreasonably prejudices the interests of the copyright owner and publishing the work on a website that anyone can access. Please take extra precautions.

https://www.bunka.go.jp/koho_hodo_oshirase/hodohappyo/pdf/2020042401_04.pdf

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[Call for Applications] Research Associates (Two Posts), Center for Research and Development of Higher Education

Center for Research and Development of Higher Education, The University of Tokyo invites applications for Research Associates.

The job description of Research Associates at the Center used to state “having a Ph.D.” as a required qualification, but this time those who are expected to receive a Ph.D. can also apply for the posts.

One post is related to open education, and the other is related to faculty development (FD) and supporting online courses.

The terms are both five years and may extend up to two years.

The application deadline is January 8, 2021, at noon.

The fields of open education and FD have always been suffering from a shortage of human resources, and there has been an increasing need for such resources during the COVID-19 pandemic. We look forward to receiving applications from those who would like to work on new challenges with us. Also, if you could share this information with those who might be interested in these topics, we greatly appreciate your cooperation.

Please click the link below for more details.

Jobs | The University of Tokyo (*in Japanese)

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=Postponed= [External Webinar] U.S. Embassy Webinar “The Current State of Online Education in the U.S. and the Future of MOOC”

=This event is postponed due to the lecturer’s sudden illness.=

U.S. Embassy in Japan invites you to an online seminar “The Current State of Online Education in the U.S. and the Future of MOOC” (*)

1. Date   Thursday, December 3, 2020, 10:00—11:00 am (JST)

2. Lecturer   Julia Stiglitz (Partner at GSV Ventures / Ex-Vice President of Coursera)

3. Moderator   Nanako Ishido (President of Learning of Tomorrow / President of CANVAS)

4. Language   English/Japanese (Simultaneous interpretation available)

5. Fee   Free of charge

6. Co-organized/Cooperated by the U.S. Embassy, Learning of Tomorrow, and CANVAS

7. Application Form Webinar Registration – Zoom
(Registrants will be informed of log-in information such as the URL of the Zoom meeting.)

☆Contact         TokyoPASCP@state.gov

*What is MOOC?

MOOC is the abbreviation for “Massive Open Online Courses.” It is an online learning platform to enable anyone in the world to receive education on the internet.

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GFD Workshop “Building Critical Capacities Through Environmental Injustice Case Study Research”

Global Faculty Development Program (GFD) will host a workshop on the morning of Monday, December 7th.
For more details, please check the following description.

 

――――――――――――――――――――――――――――――――

 

As part of our Global FD initiative at UTokyo, Global Faculty Development Program (Komaba) will be holding an FD Workshop on 2020, 7th December, Monday.

The lecturer will be Dr. Kim Fortun, Professor in the University of California Irvine’s Department of Anthropology.

Details about the workshop are listed below:

Name of the Workshop: Building Critical Capacities Through Environmental Injustice Case Study Research

with Dr. Kim Fortun (UC Irvine)

Date: 7th Dec. Monday, 2020 10:00-11:45 *JST

Place: Zoom Meeting style
Registration: Encouraged with the link below

https://forms.gle/vwsGYXM84VjgkyHA6

Eligibility: All faculty, staff and students welcome!

Language: English and Japanese

* Simultaneous translation will be available.

Admission: Free

Tentative schedule

10-10:05am: Introduction

10:05-10:45: First session

10:45-10:55: Q&A

10:55-11:00: Breaktime

11:00-11:35: Second session

11:35-11:45: Q&A

Contact information: global.fd@adm.c.u-tokyo.ac.jp

 

Workshop description  

Addressing current and accelerating environmental injustice around the world will depend on students we are educating today. Students need to learn about many types of environmental hazards and how to quickly characterize the different contexts and communities impacted by them. They need experience working with different kinds of data and to develop sharp analytical skills.

In this presentation, I’ll share the Environmental Injustice Case Study Framework and how we have mobilized it both in our classrooms and in the communities we study.

Speaker Biography

Kim Fortun is a Professor in the University of California Irvine’s Department of Anthropology. Her research and teaching focus on environmental risk and disaster, data practices and politics, and experimental ethnographic methods and research design. Her research has examined how people in different geographic and organizational contexts understand environmental problems, uneven distributions of environmental health risks, developments in the environmental health sciences, and factors that contribute to disaster vulnerability.

Currently, she is working on an array of collaborative projects, including the Asthma Files, the Quotidian Anthropocene Project, and the Transnational Disaster STS COVID-19 Project, all supported by the Platform for Experimental Collaborative Ethnography. Fortun co-edits a book series for University of Pennsylvania Press, Critical Studies in Risk and Disaster, designed to connect academic research to public problems and policy, reaching audiences in different regions of the world.

September 2017- 2019, Fortun served as President of the Society for Social Studies of Science, the international scholarly society representing the field of Science and Technology Studies.

 

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[16th UTokyo FFP] Nabetan Journal DAY 1–DAY 4 (1)

Chapter 1 “Time flies! I’ve Been Struggling to Write the Article Only to Realize that the First Half of the Program Already Finished!”

Long time no see! I’m Nabetan, Research Support Staff (FFP).

FFP is a series of sessions consisting of eight DAYs. DAY 5 will be held on this Thursday and Friday. The program’s first half finished last week, and we are about to enter the latter half, but this journal has not been updated since DAY 0 (i.e., before the commencement). I apologize for that from the bottom of my heart!

I thought of explaining what the sessions were like one by one in a hurry, but since we’ve come so far, I’d like to take a somewhat so-what attitude… Let me explain what I realized by taking the sessions of DAY 1–DAY 4 with other participants (while doing my own job). (Although almost all of the followings are already referred to by Dr. Kurita in the sessions…)

By the way, the sessions of DAY 1–DAY 4 were a period for the FFP participants to acquire the necessary mindset, knowledge, and skills. (How they develop them is also very interesting!) DAY 5 is for the reflection of their learning so far, and the participants will start preparing for the microteaching sessions and refining their lectures to be conducted on DAY 6 and DAY 7.

Let’s get back to the main point. What I realized through DAY 1–DAY 4 is the following three points:
(1) Every class has a common specific “structure.”
(2) The level of support given by the instructor to the learners/participants gradually diminishes.
(3) Activities are set up in every part of the class so that the learners/participants can experience what they learn.

I found difficulty in writing the article for DAY 1 after taking the session on DAY 2 because I was concerned about whether it was right to write an article per DAY when we have to wait for the coming sessions to find out the special designs of activities based on (3). (It may seem like just an excuse, but this is really what I was struggling with.)

Now, let me show you what (1) “structure” is.

The framework of a class is composed of “Introduction, Development, and Conclusion.” This structure almost always applies to class design in elementary and secondary education. The structure itself is not a unique thing, but let me elaborate on it a little more.

<“Goals” and “Objectives” shown in the Introduction>

The “goals” and “objectives” of a class are always shown in the Introduction section of each class.

They are expressed in the word “Aims” at the beginning of a class (or a unit) in elementary and secondary education, so it is a very ordinary thing to “tell the students the aims of this class.”

However, you will realize through various lectures and activities on DAY 2 “Class Design” and DAY 3 “Evaluation” how careful you should be to set and put into words the “objectives.” “Objectives” are “specified goals,” so let’s get back to what “goals” are.

In terms of “objectives,” I was convinced by the following words of Dr. Kurita: “A goal is what the course exists for and is an answer to the students’ question of ‘Why do I have to learn this?’”

I’m sure teachers at elementary, junior high, and senior high schools are often asked this question by their students. The goal itself is not just for answering this question, but if you can explain what you consider a goal in an understandable way, you can answer their questions confidently. (Although whether you can convince them or not is another problem…)

By the way, the doers of learning are learners, so the subject of the sentences used to describe goals is “learners.”

Now, “objectives” are specific “goals,” and Dr. Kurita referred to them as “Things that you would like students to be able to do, which become exactly what you evaluate.”

In terms of the first half, objectives should not be something that expresses the instructor’s philosophy or passion, but they should be something that grasps the situation of the learners and be set at “a realistic yet challenging level.” Dr. Kurita referred to this as “the distance students can reach by jumping,” and this expression sits well with me since I used to play volleyball before.

The second half clearly shows that the objectives can become the “criteria for evaluation” by “writing sentences with learners as the subject” same as the goals and “describing them in observable behavior (i.e., describing them with verbs)”.

“Integration of objectives and evaluation” is a phrase that often appears in workshops in elementary and secondary education. If you look at it from the opposite side, the existence of the slogan means that “objectives and evaluation are not integrated” in the real world. I think many teachers (including myself) have struggled in this regard.

Then, why aren’t they integrated? I think that’s because the “objectives” are not likely to be “written in observable behavior and expressions that can become the criteria for evaluation.”

Checking the “objectives” of real classes that appear in various case studies and materials used in training programs from this perspective, I found out that only a few of them are described properly. And I myself must reflect on my own classes in the past.

Now, let me show you what the “goals” and “objectives” of the UTokyo FFP were like, which were shown in the Introduction sessions of DAY 1–DAY 4. Here is the citation from the lecture slides (handouts).

==========

DAY1 Introduction
[Goals] To become familiarized with online courses and understand their potential, to set a clear goal of learning at UTokyo FFP by grasping the significance and goals of the course, and to get to know other participants enrolled in the course.
[Objectives] *To experience and get accustomed to the procedure of conducting/taking an online course. *To remember five or more names of participants. *To be able to explain the present situation of higher education. *To discover and be able to explain the values of learning at UTokyo FFP to others.

DAY 2 Class Design
[Goals] To understand the features and structure of a class that promote student learning and to be able to design a class by yourself.
[Objectives] *To be able to explain what you should do to increase students’ motivation. *To be able to explain the significance of class design. *To be able to explain what the ADDIE model is. *To be able to select the appropriate active learning strategy in accordance with the objective. *To be able to design a class in which students learn effectively.

DAY 3 Evaluation
[Goals] To obtain basic knowledge in evaluating student learning, to understand the significance and features of evaluation, and to be able to apply evaluation to student learning.
[Objectives] *To be able to explain the significance of evaluation. *To be able to contrast formative evaluation and summative evaluation. *To be able to explain any given evaluation method based on the features of evaluation. *To be able to create a rubric. *To be able to express one’s thoughts on the merits and demerits of rubrics.

DAY 4 Syllabus and Course Design
[Goals] To understand the roles of a syllabus and course design that enhance student learning and to learn about the design method.
[Objectives] *To be able to list three or more roles of a syllabus. *To be able to set appropriate course goals and objectives. *To be able to create a graphic syllabus. *To be able to improve the syllabus you have brought with clear reasons.

==========

How was it? It is certain that “evaluation” exists behind the “objectives,” but that’s all for today.

I would like to write about another remarkable structure (1) “conclusion” and then move on to (2) and (3) in the next article.

For more details on DAY 1–DAY 4, please check the following website for the 15th UTokyo FFP lecture slides.
https://ocw.u-tokyo.ac.jp/course_11441/
I hear that the filmed lectures will be uploaded in due course (following the copyrights and portrait rights procedures).  (DAY 1 is already available!)

“Nabetan Journal” does not cover the entire contents of FFP, so I would like to provide references. I hope they would be helpful to you.

See you next time!

Osami Nabeta
Research Support Staff (FFP)
Center for Research and Development of Higher Education
(Coordinator, Nonprofit Organization SOMA)

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“Support via Chat” (Online Class / Web Conference Portal Site: Part 3)

Online Class / Web Conference Portal Site @ the University of Tokyo | utelecon is a one-stop website to help students and faculty/staff members at the University of Tokyo collect information on online classes and web conferences.

Today we would like to introduce “Support via Chat” to you. It replies to various questions such as, “I can’t enter the virtual classroom,” or “I don’t know how to use the system.” Click here for the description of “Support via Chat.”

Access “Online Class / Web Conference Portal Site @ the University of Tokyo | utelecon,” and you will find a window with a Japanese sentence (「チャットサポートで質問できます」) in the lower right corner.

 

 

A chatbot will make an automated response to your questions and put you through to a human operator (student staff called “Common Supporter”) as necessary.

Keep choosing the right item from the options that come up in the menu, and you will hopefully find an answer to your question. In case you cannot find an item that suits your question or trouble, you will be put through to a human operator. (Business Hours (Operator): 8:30 AM–6:35 PM on weekdays (Mon–Fri))

Please feel free to use this service when you have any kind of trouble or questions with online classes and web conferences.

 

Please also read the following when using the service.

[Note]

“Support via Chat” offers services through student staff called “Common Supporter” as necessary, and the number of staff members is limited. Therefore, please note that the service cannot respond to inquiries related to the examination in principle. If you have any questions or concerns related to the examination, please contact your instructor or the department/school that offers the course.

Business Hours of the operators are from 8:30 AM to 6:35 PM on weekdays (Mon–Fri), but please note that some hours may become unavailable according to their work schedule. (Chatbot service is 24 hours available.)

Please note that you may not be put through to an operator, depending on the volume of inquiries. In that case, please email us or try again later.

All the inquiries are recorded.

Please take great care when handling personal information. Specifically, please be sure NOT to input the following into the chatbot system: Common ID, student ID, age, and gender.

If the operator decides that the above personal information is needed to solve your problem, he/she will ask you to make an inquiry by email.

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GFD Workshop “Exploring Research Trajectories in Biology: Integrating Research into Teaching”

Global Faculty Development Program (GFD) will host a workshop on Wednesday, November 18th.
For more details, please check the following description.

 

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As part of our Global FD initiative at UTokyo, Global Faculty Development Program (Komaba) will be holding an FD Workshop on 2020, 18th November, Wednesday.

The lecturer will be Dr. Dina Newman, Associate Professor and Co-Director of The Molecular Biology Education Research group at the Rochester Institute of Technology.
Details about the workshop are listed below:

Exploring Research Trajectories in Biology: Integrating Research into Teaching

Date: 18th Nov. Wednesday, 2020 9:00-10:45 *JST

Place: Zoom Meeting style
Registration: Encouraged with the link below
https://forms.gle/BX3CvNJVNvK7ZV5M8

Eligibility: All faculty, staff and students welcome!

Language: English and Japanese
* Simultaneous translation will be available.

Admission: Free

Inquiries: GFD committee      e-mail: gfd-tokyo@adm.c.u-tokyo.ac.jp

 

Workshop description  

Dr. Newman is an associate professor and co-director of the Molecular Biology Education Research (MBER) group at the Rochester Institute of Technology.

About 10 years ago, she shifted her research entirely from traditional laboratory science to biology education research. In the first part of this workshop, Dr. Newman will describe her background, why she chose to change her scholarship, and then how she approached the change in her research. In the second part of the workshop, she will describe her recent research using visual representations in molecular biology.

Tentative schedule 

9-9:05am: Introduction
9:05-9:45: First session
(Dina will describe her professional trajectory and how she switched from biology research to pedagogical research in biology.)
9:45-9:55: Q&A
9:55-10:00: Breaktime
9:55-10:35: Second session
(Dina will discuss her recent research in molecular biology and, in particular, teaching genetics to undergraduate students.)
10:35-10:45: Q&A

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“Good Practices” (Online Class / Web Conference Portal Site: Part 2)

Today we would like to introduce the page “Good Practices” from the website “Online Class / Web Conference Portal Site” to you.

 

 

 

 

This page (https://utelecon.github.io/good-practice/ )(*in Japanese) is for sharing the good practices of online classes conducted at the University of Tokyo. It offers interviews with the instructors who received a lot of positive feedback from students in the comment section regarding “Classes that used good strategies” in the online course evaluation questionnaire at the University of Tokyo. This time, the target is limited to undergraduate courses.

We completed interviews with 14 instructors as of the end of September 2020 and have been working on publishing articles on various strategies used for synchronous and on-demand online classes. You can narrow down the articles by the number of students and what kind of tools were used.

 

Interviews with nine instructors are published at this point. We are sure that these articles will be helpful to you even if their fields are different from yours. Please take a look at them!

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Online Class / Web Conference Portal Site: Part 1

“Online Class / Web Conference Portal Site @ the University of Tokyo | utelecon” is a one-stop website to help students and faculty/staff members at the University of Tokyo collect information on online classes and web conferences. https://utelecon.adm.u-tokyo.ac.jp/en

 

The website outlines ITC-LMS (learning management system) and web conference systems such as Zoom, provides instructions to use these tools, and shares information on events. It also helps you in creating an account to use these services.

“Application/Report Form” with a description of a support desk and the class supporter system for people affiliated with the University of Tokyo is available, too.

A recent update of the website is the “Good Practices” page which shares information on good practices in online classes. Lunchtime information exchange meetings that were held in the S Semester are ongoing in the A Semester, too. The videos and materials of the meetings are available online.

The website is strongly recommended to the students and faculty/staff members at the University of Tokyo, but there are also a lot of pages for people outside the University. We hope they will be informative for you to know how a university is trying to adjust its education to the world under a coronavirus pandemic.

We would like to introduce the contents of this “Online Class / Web Conference Portal Site” in a coming series of posts.

(Please note that the website was created in a short time with some unfinished pages and is subject to frequent updates and changes due to the fluid situation of the pandemic. The website was launched by the Information Technology Center, The University of Tokyo and the Center for Research and Development of Higher Education. We would appreciate further cooperation of people/institutions affiliated with the University to improve and refine the contents.)